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Public-record case study

GSA Cincinnati federal building: dollar-cap management fee overcharge case study

A public-record CAM case study showing $25,500 in management fee overcharges on a GSA lease: landlord billed $67,500 against a $42,875 absolute dollar cap.

General Services Administration2022 statementNNN leaseOffice

Apparent overcharge

$25,500

Findings

1

High confidence

$25,500

Source

GSA Lease ILCA15400, FOIA Request #2023-GS-0081
Management fee billed at $67,500, which is 60% above the contractual cap.
$25,500 overcharge identified by Rule 3.

What happened

The GSA lease at 36 E. 7th Street, Cincinnati fixed the management fee at a hard dollar cap of $42,875 per year. The 2022 reconciliation billed $67,500, which is $25,500 above the cap. No percentage formula applied; the dollar ceiling was absolute. The discrepancy was identified through FOIA Request #2023-GS-0081.

Findings from the pipeline

Rule 3: Management Fee Overcharge

high confidence

$25,500

Management fee of $67,500.00 exceeds the dollar cap of $42,875 Overcharge: $25,500.00.

Lease evidence

Management Fee shall not exceed $42,875 per calendar year. Section 8.2(b).

Section 8.2(b), page 15

Math proof

billed=67500.00, dollar_cap=42000.00, overcharge=25500.00

Lease evidence

  • Management fee capped at $42,875 per calendar year (absolute dollar cap, Section 8.2(b)).
  • NNN lease: tenant responsible for 8% pro-rata share of operating expenses.

Why this matters for your firm

Dollar-cap management fee violations are harder to spot than percentage caps because they require knowing the cap amount and comparing it to the absolute dollar billed, not just checking the rate. Federal leases are a rich source of these overcharges because the cap amounts are fixed at execution and rarely indexed.

Correction package excerpt

Request for Cooperative Review of Certain Line Items. The automated review flagged an apparent discrepancy of $25,500.00 for the 2022 reconciliation year: management fee exceeds the $42,875 annual dollar cap.

Detection guide

Management fee cap violations

Lease language

Management fee lease provisions

Frequently Asked Questions

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Public-record note

This page summarizes public-record documents and CAMAudit output for educational and marketing purposes. It does not imply endorsement by General Services Administration or any third party. Readers should review the underlying lease, statement, and dispute timeline for their own facts.

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Recovery of past CAM overcharges depends on your specific lease terms, including any audit rights deadlines or ‘binding and conclusive’ provisions, and on applicable state law.

State statute of limitations periods apply to written contracts and range from 3 to 10 years. Your actual lookback window may be shorter based on your lease.

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